{"id":219,"date":"2026-05-08T20:43:09","date_gmt":"2026-05-08T20:43:09","guid":{"rendered":"https:\/\/easternshoshonehousing.com\/?post_type=awsm_job_openings&p=219"},"modified":"2026-05-08T21:00:31","modified_gmt":"2026-05-08T21:00:31","slug":"housing-secretary","status":"publish","type":"awsm_job_openings","link":"https:\/\/easternshoshonehousing.com\/index.php\/jobs\/housing-secretary\/","title":{"rendered":"Housing Secretary\u00a0"},"content":{"rendered":"\n

Position Summary <\/strong><\/p>\n\n\n\n

The Housing Secretary provides administrative and clerical support to the Housing Authority in accordance with Tribal Housing Authority policies and applicable requirements under HUD and NAHASDA. This position serves as the first point of contact for tenants, applicants, vendors, and the <\/strong>public, while ensuring accurate recordkeeping, document processing, and office coordination. The Housing Secretary supports housing programs by maintaining files, scheduling appointments, assisting with correspondence, and helping ensure program operations follow established housing policies, Tribal standards, and federal compliance requirements. <\/p>\n\n\n\n

Essential Duties and Responsibilities <\/strong><\/p>\n\n\n\n

Administrative Support <\/strong><\/p>\n\n\n\n

Answer phones, greet visitors, and respond to general housing inquiries in a professional <\/p>\n\n\n\n

manner <\/p>\n\n\n\n

Schedule appointments for housing staff, inspections, and meetings <\/p>\n\n\n\n

Prepare, type<\/strong>, <\/strong>and distribute letters, <\/strong>notices, reports, and housing documents Maintain <\/strong>calendars and <\/strong>coordinate office activities <\/p>\n\n\n\n

\u2022 Assist with preparation of board packets and <\/strong>meeting materials when required Other Duties as <\/strong>assigned <\/p>\n\n\n\n

Records <\/strong>Management <\/strong><\/p>\n\n\n\n

\u2022 Maintain organized tenant, applicant, and program files (paper and electronic) <\/strong>Ensure documents are properly filed, scanned, and archived Track incoming applications and supporting documentation Maintain confidentiality of all tenant and personnel information <\/p>\n\n\n\n

Housing Program Support <\/strong><\/p>\n\n\n\n

Assist applicants with completing housing forms and required paperwork Provide basic information regarding housing programs, eligibility, and procedures <\/p>\n\n\n\n

\u26ab Log work orders and route maintenance requests to appropriate staff <\/p>\n\n\n\n

Track rent payments or documents as directed by accounting or housing staff <\/p>\n\n\n\n

\u2022 Support annual re-certifications and inspections by preparing files and notices <\/p>\n\n\n\n

Office <\/strong>Operations <\/strong><\/p>\n\n\n\n

Monitor office supplies and submit purchase requests as needed <\/p>\n\n\n\n

Receive and distribute incoming mail and deliveries <\/p>\n\n\n\n

Maintain reception area and front office organization <\/p>\n\n\n\n

\u2022 Support special projects and other duties as assigned <\/p>\n\n\n\n

Minimum Qualifications <\/strong><\/p>\n\n\n\n

\u2022 High school diploma or GED required <\/p>\n\n\n\n

One (1) year of clerical, receptionist, or administrative support experience preferred <\/p>\n\n\n\n

\u2022 Experience working in a housing authority, tribal organization, or government office preferred <\/p>\n\n\n\n

\u26ab Equivalent combination of education and experience may be considered <\/p>\n\n\n\n

Required Knowledge, Skills<\/strong>, <\/strong>and <\/strong>Abilities <\/strong><\/p>\n\n\n\n

\u2022 Strong customer service and public relations skills <\/p>\n\n\n\n

Basic knowledge of office procedures and administrative practices <\/p>\n\n\n\n

\u2022 Ability to maintain strict confidentiality <\/p>\n\n\n\n

\u2022 Strong organizational and recordkeeping skills <\/p>\n\n\n\n

Ability to communicate clearly both verbally and in writing <\/p>\n\n\n\n

\u2022 Ability to manage multiple tasks <\/strong>and meet deadlines <\/strong>Professional phone etiquette and interpersonal skills <\/p>\n\n\n\n

Technical Skills <\/strong><\/p>\n\n\n\n

\u2022 Proficiency in Microsoft Office (Word, Excel, Outlook) <\/p>\n\n\n\n

\u2022 Ability to operate standard office equipment (copier, scanner, multi-line <\/strong>phone) <\/p>\n\n\n\n

\u2022 Ability to learn housing management software systems <\/p>\n\n\n\n

Work Environment <\/strong><\/p>\n\n\n\n

Office-based position with <\/strong>frequent interaction with the <\/strong>public <\/p>\n\n\n\n

May <\/strong>require sitting for extended periods and regular computer use Occasional lifting of files or office supplies up to 25 lbs <\/p>\n\n\n\n

Conditions <\/strong>of Employment <\/strong><\/p>\n\n\n\n

Must pass background check in accordance with Housing Authority policy <\/p>\n\n\n\n

Must maintain confidentiality of <\/strong>sensitive housing information <\/strong><\/p>\n\n\n\n

Must comply with all Housing Authority personnel policies, <\/strong>Tribal employment rules, and program regulations <\/p>\n\n\n\n

Must follow applicable <\/strong>HUD and NAHASDA administrative requirements for records management, tenant information protection, and program documentation <\/p>\n\n\n\n

Applications <\/em>can <\/em><\/strong>be <\/em>picked up at <\/em>the Eastern Shoshone Housing Authority<\/em><\/strong>. <\/strong>Please Submit <\/em><\/p>\n\n\n\n

application <\/em>to <\/em><\/strong>sdixey@es-ha.com <\/em><\/strong>or call <\/em>307-332-5832 <\/em><\/strong><\/p>\n\n\n\n

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Position Summary  The Housing Secretary provides administrative and clerical support to the Housing Authority in accordance with Tribal Housing Authority policies and applicable requirements under HUD and NAHASDA. This position serves as the first point of contact for tenants, applicants, vendors, and the public, while ensuring accurate recordkeeping, document processing, and office coordination. The Housing […]<\/p>\n","protected":false},"author":1,"template":"","meta":[],"class_list":["post-219","awsm_job_openings","type-awsm_job_openings","status-publish","hentry","job-type-full-time","job-location-eastern-shoshone-housing-authority"],"_links":{"self":[{"href":"https:\/\/easternshoshonehousing.com\/index.php\/wp-json\/wp\/v2\/awsm_job_openings\/219","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/easternshoshonehousing.com\/index.php\/wp-json\/wp\/v2\/awsm_job_openings"}],"about":[{"href":"https:\/\/easternshoshonehousing.com\/index.php\/wp-json\/wp\/v2\/types\/awsm_job_openings"}],"author":[{"embeddable":true,"href":"https:\/\/easternshoshonehousing.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"wp:attachment":[{"href":"https:\/\/easternshoshonehousing.com\/index.php\/wp-json\/wp\/v2\/media?parent=219"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}